Minutes Published: July 15, 2008 - July 1, 2007 - June 17, 2008 - June 3, 2008 - May_20,_2008 - May_13,_2008_ - May 6, 2008 - April_29,_2008_ - April_15,_2008 - April_1,_2008_ - March_18,_2008 - February 19, 2008 - February 5, 2008 - January_22,_2008 - January 8, 2008 - December_4,_2007 - November_26,_2007 - November 20, 2007 - November_12,_2007 - November_5,_2007 - October_2,_2007 - September_18,_2007 - August_7,_2007 - July_17,_2007 - June_19,_2007 -June_5,_2007 - May_15,_2007 - May_1,_2007 - April_24,_2007
CITY OF HUDSON
121 N. CHURCH STREET, HUDSON, MI 49247
PUBLIC HEARING
744115: The public hearing was called to order by Mayor Lee Daugherty at 7:00 p.m. in the Council Chambers.
ROLL CALL: PRESENT: Lee Daugherty, Jerry Tanner, Jr., Dennis Smoke, Jim Steele, Ed Engle,
Lee Ann Minton, Bill Hartmann
ABSENT: None
ALSO PRESENT: Wes Boyd, Police Chief Charles Weir, Virginia Driskell, Jim Findlay, Bruce Coleman, Dan Cherry, Larry Weeks, Matt Sinks, Karen Riggs, City Manager Frank Goodroe, and Deputy City Clerk Judy Tanner.
ORDERS OF THE DAY:
Tax Abatement Request of Kecy Products in the amount of $1,742,810 for 12 Years:
There was no public comment.
Adjourn Sine Die
CITY OF HUDSON
121 N. CHURCH STREET, HUDSON, MI 49247
REGULAR MEETING
July 15, 2008
744116: The regular meeting was called to order by Mayor Lee Daugherty at 7:01 p.m. in the Council Chambers
ROLL CALL: PRESENT: Lee Daugherty, Jerry Tanner, Jr., Dennis Smoke, Jim Steele, Ed Engle,
Lee Ann Minton, Bill Hartmann
ABSENT: None
ALSO PRESENT: Wes Boyd, Police Chief Charles Weir, Virginia Driskell, Jim Findlay, Bruce Coleman, Dan Cherry, Larry Weeks, Matt Sinks, Karen Riggs, City Manager Frank Goodroe, and Deputy City Clerk Judy Tanner.
ORDERS OF THE DAY:
Setting the Agenda:
City Manager Frank Goodroe requested Council add the wording modification to the Fire/Rescue Contract between the City of Hudson and Pittsford Township to the agenda.
744117:
Motion by Dennis Smoke, seconded by Jim Steele to add the modification to the Fire/Rescue Contract between the City of Hudson and Pittsford Township to the agenda, CARRIED: 7-0 by roll call vote.
Minutes:
744118:
Motion by Lee Ann Minton, seconded by Jerry Tanner to approve the minutes of July 1, 2008, and place them on file, CARRIED: 7-0 by roll call vote.
PUBLIC COMMENT
Matt Sinks - State St.: Had concerns with the flooding in his back yard at 560 State Street, and his neighbors yard with the drain and tile issues, and wanted an answer on what was going to be done about it.
Virginia Driskell - S. Church St.: Doesn’t have a water problem, but expressed some concerns with how the boulevard in front of her home was torn up and wanted complete assurance that the gravel will be removed and replaced with black dirt.
Karen Riggs - S. Church St.: Expressed some strong concerns with the flooding in their back yard on S. Church Street, and wanted to know if the City has come to a conclusion on South Church on the houses flooding again. She also wanted to know what other solutions could be done about it, and if anything has been done to improve the problem.
Jim Findlay - N. Maple Grove: Has pictures if you would like to see them of the flooding in Hudson as far back as 1908. Mr. Findlay also commented that you can’t push water if it won’t be pushed.
Wes Boyd - S. Market St.: Comment on increasing the stream flow, and a possible solution might be to clean out some of the wood a couple of miles downstream past the WWTP and Park.
Police Chief Larry Weeks - Morenci: Chief Weeks is the Police Chief in Morenci Michigan and is a candidate for the position of Lenawee County Sheriff. Chief Weeks stated that he has been the Police Chief in Morenci for the past six years. Prior to being the Chief he states that he was a Lieutenant at the Albion Department of Public Safety supervising multiple shifts, the dispatch center, and temporary holding facility. He states that since coming to Morenci he has completed a bachelor’s degree in Public Safety studies at Siena Heights University, and has also graduated at the Eastern Michigan University School of Police Staff and Command. He states that one of his goals is to correct the current system to keep deputies on road patrol, and less time spent driving back and forth to the Sheriffs Department for follow up. His ideas are to have substations around the County by partnering up with other governmental agencies in the county to improve efficiency.
CORRESPONDENCE:
City Manager Frank Goodroe provided Council with correspondence concerning the Patriots Project dated July 10, 2008 from James D. Findlay and Bruce G. Coleman, Sr. The correspondence stated some concerns with the terms of the easement agreement for the proposed location of the Patriot’s Monument, and details of the money that has been raised. Mr. Findlay and Mr. Coleman had some comments on the project, and there was some discussion with Council and the Public.
744119:
Motion by Lee Ann Minton, seconded by Bill Hartmann to acknowledge the receipt of the correspondence of the Patriot’s Project from Mr. James Findlay and Mr. Bruce Coleman, CARRIED: 7-0 by roll call vote.
NEW BUSINESS:
Tax Abatement Request of Kecy Products in the amount of $1,742,810 for 12 Years:
On June 24, 2008, the IFT Review Committee consisting of City Manager Frank Goodroe, City Treasurer Dixie Wright, and City Assessor Kyt Hoover met to review and discuss the tax abatement request of Kecy Products in the amount of $1,742,810 in personal property. The Review Committee is recommending the approval of the tax abatement request for 12 years. Ms. Hoover has outlined the details of that meeting on the attached Agenda Review Form. Also attached is the Resolution to approve an Industrial Facilities Exemption Certificate Application for Kecy Products, Inc. Kecy Products, Inc. has indicated that 98 existing jobs will be retained and approximately 4-8 additional jobs are expected to be created within the next 2 years. There was a lengthy discussion on the Exemption Application.
744120:
Motion by Lee Ann Minton, seconded by Dennis Smoke to approve the Resolution Approving Application of Kecy Products, Inc. for an Industrial Facilities Exemption Certificate in the amount of $1,742,810 in personal property for a full 12 year period, CARRIED: 6-1 by roll call vote. (Lee Daugherty, Jerry Tanner, Jim Steele, Dennis Smoke, Lee Ann Minton, Ed Engle – YES) (Bill Hartmann – NO)
PURCHASE: Ferrous Chloride for WWTP:
City Manager Frank Goodroe provided Council with a request from WWTP Supervisor Michael Shadbolt to purchase a tanker of Ferrous Chloride from PVS Technologies. It is a commodity and we pay market price. The cost per tanker load should be between $ 2,500.00 and $3,000.00, depending on the amount of iron per gallon. Funds are available in line item 590.561.743.000 Treatment Chemicals. This is a chemical used in the process for Phosphorus removal. Frank Goodroe said that we usually need to order two tankers per year and we are at the point where we need to order.
744121:
Motion by Lee Ann Minton, seconded by Bill Hartman to purchase a tanker of Ferrous Chloride from PVS Technologies with a price not to exceed $3,000.00, CARRIED: 7-0 by roll call vote.
Membership Renewal with Michigan Municipal League:
City Manager Frank Goodroe provided Council with a membership renewal notice from MML for the period of 9/1/08 to 8/31/09 for MML dues, and for an environmental assessment in the amount of $196.00. This is a fee assessed to fund the Environmental Affairs Service concerning environmental, public works, and infrastructure issues at the State and Federal levels. In addition, MML has an optional charge to be applied towards a legal defense fund in the amount of $164.00. Administration’s recommendation is to renew the MML dues, and the Environment Assessment for a combined total of $1,831.00, and not pay the optional charge of $164.00 towards the legal defense fund.
744122:
Motion by Ed Engle, seconded by Jim Steele to approve the renewal of the City membership in the MML and the Environmental Assessment fee for 9/1/08 – 8/31/09, CARRIED: 7-0 by roll call vote.
Publication of Council Minutes and Synopsis Format:
City Manager Frank Goodroe informed Council that the City Clerk prepares and publishes minutes of the City Council meetings and Public Hearings using an action item format and these minutes are published in the Hudson Post Gazette. In addition, the entire minutes are prepared and posted on the City website of all Council meetings and Public Hearings. The publication costs for the various Council minutes and Public Notices is costly; approximately $8,100 per year. This includes the various election matters, public information notices, ordinance publications, etc. The City Manager provided Council with a copy of the City Attorney’s opinion that addresses the publication requirements of the City. Attorney Jodis’ opinion found no requirement in the
Home Rule Act that requires a City to publish Council meeting minutes, whether in full or in summary. The City Charter Section 6.7(d) states that the proceedings of the Council or a Public meeting thereof shall be published within 15 days of the meeting.
Based upon this opinion, it should be sufficient Public Notice to solely publish a brief synopsis of Council proceedings and ordinance changes as well. The Clerk would continue to prepare and entire set of minutes, which would be posted, made available to the public, and placed on the City Website for viewing. Changing the format for Council minutes, into a synopsis or brief summary will curtail these publication expenses to the City. Council was also supplied with an example of a synopsis used by another unit of government, and a copy of the prior year’s publishing costs for the City of Hudson.
744123:
Motion by Dennis Smoke, seconded by Lee Ann Minton to direct the City Clerk to prepare and publish City Council meeting minutes in a synopsis format, CARRIED: 7-0 by roll call vote.
UNFINISHED BUSINESS:
Reconsideration of Easement with Karan K. Properties:
A draft easement for land located at Main and Lane Streets owned by Karen K. Properties was presented to Council at the July 1, 2008 Meeting. At that time Council requested that further discussion be held with Brett Boyd, V.P. of Karen K. Properties regarding the terms of the easement. Council was desirous of a permanent easement, versus one that could be terminated upon notice. Council directed the City Manager to explore an alternative placement location for the Monument on City owned land near the Hudson Community Center. It was determined that it would be feasible to locate the monument, marble bench, flag pole, and lighting at the Community Center. Certain site work would be required, such as potentially moving sections of the fence, landscaped area with plantings, tree(s), and an existing bench. The cost of this site work has not yet been determined.
Following the July 1 Council meeting, Mr. Engle discussed the easement with Brett Boyd, and the Council’s desire to have it a permanent easement as opposed to one that could be terminated with notice. Mr. Boyd again expressed reluctance to sign a permanent easement at this time. He did state the Corporation has no plans at this time to use the land under discussion for any purpose. He did acknowledge the importance of the monument and the significance it holds to the community and as such, would not expect to need to terminate the easement. Mr. Boyd did acknowledge that should the monument be removed, that Karan K. Properties would be willing to pay a portion of the expense to relocate the monument, bench, pole, and landscape features.
During the public comment portion of this meeting, Mr. Coleman and Mr. Findlay addressed Council urging the approval of the easement as signed by Karan K. Properties for the land located at the corner of Main & Lane Streets for the placement location of the Patriot’s Monument. The monument base is tentatively scheduled for installation in August. The monument and bench have already been ordered.
744124:
Motion by Dennis Smoke, seconded by Jerry Tanner for the City to enter into an easement agreement with Karen K. Properties, Inc for the land at the corner of Main and Lane Street, CARRIED: 4-3 by roll call vote. (Jerry Tanner, Jim Steele, Dennis Smoke, Ed Engle – YES) (Lee Daugherty, Bill Hartmann, Lee Ann Minton – NO)
Modification to the Fire/Rescue Contract between the City of Hudson and Pittsford Township:
At the June 17, 2008 Council meeting City Manager Frank Goodroe provided Council with a proposal from Fire Chief Terry Camp for a renewal of the fire/rescue contract between the City of Hudson and Pittsford Township for a one year period commencing on July 1, 2008 and concluding on June 30, 2009. The fire/rescue contract was approved at that meeting. City Manager Frank Goodroe wanted the contract added to the agenda to have two items changed in the contract. At Pittsford Townships request, the changes would be to line seven that would add the wording: On or before the 10th day of each month covered by this contract, and delete wording in line eight: On or before the 10th day following the last day of. Council person Jerry Tanner stated that this has been the same practice the department has been doing. If it doesn’t meet with how Pittsford’s board meets that 10th day they might not receive the reports in time for approval for billing purposes.
744125:
Motion by Ed Engle, seconded by Lee Ann Minton to approve the revised contract as presented for the fire/rescue services between the City of Hudson and Pittsford Township, CARRIED: 7-0 by roll call vote.
Department Head Reports:
744126:
Motion by Jerry Tanner, seconded by Bill Hartmann to accept the Department Head Reports and place them on file, CARRIED: 7-0 by roll call vote.
Financial Report for June 30, 2008:
744127:
Motion by Jerry Tanner, seconded by Ed Engle to accept the Revenue & Expense Report as presented, CARRIED: 7-0 by roll call vote.
Bills:
The following bills were submitted for payment:
BILLS TO BE PAID:
Borton Sand & Gravel - $5,000.00 (Brush Disposal Annual Contract Fee)
Jack Doheny Supplies – (Was removed from the payment list-parts were returned)
Denis F. Jodis - $2,152.91 (City Attorney Fees & Costs (3/25/08-6/25/08)
Municipal Benefits - $14,859.27 (BCBS Benefits for August, 2008)
BILLS TO BE CONFIRMED:
William Deo - $1,198.00 (Maple Grove Cemetery Lawn Maintenance)
R&R Fire Truck Repair - $1,744.25 (Repairs on Engine 2)
Craig Wickham Tree Service - $1,250.00 (Tree Cutting (School/Railroad/Maple Grove/Grove)
Craig Wickham Tree Service - $1,400.00 (Tree Cutting (Maple Grove/Oak/Grove)
744128:
Motion by Jim Steele, seconded by Lee Ann Minton, to pay the bills, CARRIED: 7-0 by roll call vote.
MINUTES FROM BOARDS AND COMMISSIONS:
There were no minutes from Boards and Commissions.
CITY MANAGER’S REPORT
1. The City Manager informed Council that Kim Murphy’s step-father passed away, and when the visitation and service would be.
2. Update on 110 Madison Street. It should be coming close to an end on July 17th there will be a request for an order with the Circuit Court for demolition of the property. If the City gets the order then we will go through the process of getting the cost of demolition, and would get three quotes. There would also be other costs involved in the project.
3. The Wesleyan Church demolition of the house on the property at 222 E. Main Street is complete, and it was nicely done.
4. Updated Council on the sewer history background at Leffingwell Estates. There would be 84 lots that would be charged for Ready to serve for sewer usage, and the possible plans on how they would be billed. This would involve the purchase of meters by Leffingwell Estates that are compatible with the City; with the City reading the meters quarterly, and billing the mobile lot owner.
COUNCIL COMMENTS:ADJOURNMENT:
744129:
Motion by Dennis Smoke, seconded by Ed Engle, to adjourn the meeting at 9:35 p.m.
CITY OF HUDSON
121 N. CHURCH STREET, HUDSON, MI 49247
REGULAR MEETING
744096:
The regular meeting was called to order by Mayor Lee Daugherty at 7:00 p.m. in the Council Chambers.
ROLL CALL: PRESENT: Lee Daugherty, Bill Hartmann III, Lee Ann Minton, Ed Engle, Jim Steele,
Jerry Tanner Jr., Dennis Smoke
ALSO PRESENT: DPW Superintendent Phil Goodlock, WWTP Superintendent Mike Shadbolt, Assistant Librarian Joanne Crater, Police Chief Charles Weir, Treasurer/Income Tax Administrator Dixie Wright; Dan Cherry, Wes Boyd, Daniel Vasko, Rex Murphy, Kathy Rielly, Pam Smoke, Joe Shaffer, Betsy Shaffer, Andrea, Kegan, and John Shaffer, Virginia Driskill, City Manager Frank Goodroe, and City Clerk Kim Murphy.
ORDERS OF THE DAY:
Minutes:
744097:
Motion by Lee Ann Minton, seconded by Jim Steele to approve the minutes of June 17, 2008, with corrections, and place them on file, CARRIED: 7-0 by roll call vote.
PUBLIC COMMENT
None.
NEW BUSINESS:
APPOINTMENT: Barbara Jean Gimenez – Community Center Advisory Board:
City Manager Frank Goodroe advised Council that Barbara Jean Gimenez has expressed an interest in serving on the Community Center Advisory Board. Mrs. Gimenez retired in 2007 from the Department of Aging as a part-time cook, working at the Hudson Community Center. Mrs. Gimenez has continued to attend the senior activities at the Center after retirement. She is now a regular volunteer at the Center. Mrs. Gimenez meets all minimum requirements.
744098:
Motion by Lee Ann Minton, seconded by Bill Hartmann to appoint Barbara Jean Gimenez to a voting position on the Community Center Advisory Board with a term to expire June, 2009, CARRIED: 7-0 by roll call vote.
APPOINTMENT: Ali Moreno – Community Center Adv. Board and Recreation Adv. Board:
City Manager Frank Goodroe advised Council that Ali Moreno previously served for approximately one year on the Recreation Advisory Board and the Community Center Advisory Board. Mr. Moreno has previously served the Community Center Advisory Board as its Chairman. Mr. Moreno resigned from
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both boards due to accepting a new job and having a scheduling conflict. Subsequently, Mr. Moreno decided to remain with his current employer and the scheduling conflict no longer exists. Mr. Moreno has expressed a desire to be reappointed to both boards. He does meet the minimum requirements.
744099:
Motion by Lee Ann Minton, seconded by Bill Hartmann to appoint Ali Moreno to the Community Center Advisory Board with a term expiring June, 2010, CARRIED: 7-0 by roll call vote.
744100:
Motion by Lee Ann Minton, seconded by Bill Hartmann to appoint Ali Moreno to the Recreation Advisory Board with a term expiring July, 2009, CARRIED: 7-0 by roll call vote.
REAPPOINTMENT: Patricia Wollet – Election Commission:
City Manager Frank Goodroe advised Council that Patricia Wollet has served on the Election Commission for a number of years. Her term expired in June, 2008. Ms. Wollet has expressed an interest in continuing to serve on this Commission. Ms. Wollet meets all minimum requirements.
744101:
Motion by Dennis Smoke, seconded by Ed Engle to reappoint Patricia Wollet to the Election Commission with a term to expire June, 2011, CARRIED: 7-0 by roll call vote.
REAPPOINTMENT: Freda Rodehaver – Election Commission:
City Manager Frank Goodroe advised Council that Freda Rodehaver has served on the Election Commission for a number of years. Her term expired in June, 2008. Ms. Rodehaver has expressed an interest in continuing to serve on this Commission. Ms. Rodehaver meets all minimum requirements.
744102:
Motion by Lee Ann Minton, seconded by Jerry Tanner Jr, to reappoint Freda Rodehaver to the Election Commission with a term to expire June, 2011, CARRIED: 7-0 by roll call vote.
Bean Creek Heritage Festival: Street Closures:
City Clerk Kim Murphy advised Council that planning for the Festival has been ongoing since October, 2007. Mrs. Murphy stated that this year we are celebrating the 175th birthday of the City of Hudson. Mrs. Murphy also indicated that the Festival is teaming up with Ride for Heart to make this a very special event. In an effort to get all activities in a centralized location and to maintain as much parking as possible, the Festival Committee is requesting that N. Church Street be closed between Main Street and Railroad Street from September 9 – 14, 2008 and Lane Street be closed between Main Street and Railroad Street from September 12 – 14, 2008.
744103:
Motion by Bill Hartmann, seconded by Dennis Smoke to authorize the closure of N. Church Street between Main Street and Railroad Street September 9 – 14, 2008 for the Bean Creek Heritage Festival; and authorize the closure of Lane Street between Main Street and Railroad Street September 12-14, 2008 for the Bean Creek Heritage Festival, CARRIED: 7-0 by roll call vote.
Bean Creek Heritage Festival: Parking Lot Closure:
City Clerk Kim Murphy further advised Council that the parking lot between N. Church Street and Lane Street will need to be closed because rides will be located in this parking lot. Also, she requested that the North half of the Community Center parking lot be closed for the rib cook-off event.
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744104:
Motion by Lee Ann Minton, seconded by Bill Hartmann to authorize the closure of the parking lot between N. Church Street and Lane Street September 9-14, 2008 for the Bean Creek Heritage Festival; and authorize the closure of the north half of the Community Center parking lot beginning at 3:00 p.m. on September 12th through and including the entire day on September 13, 2008 for the Bean Creek Heritage Festival; CARRIED: 7-0 by roll call vote.
Bean Creek Heritage Festival – Banner:
City Clerk Kim Murphy indicated that the Festival Committee and Ride for Heart would like to place a banner across Main Street advertising the September Festival events. MDOT has indicated that as long as the minimum height requirement is met and the appropriate paperwork is filed they do not have a problem with having a banner on the trunkline. The Festival and Ride for Heart banner will be approximately 38 feet wide and 3 feet in height. The banner will be secured to 211 W. Main Street and 212 W. Main Street. It will have a minimum bottom height of 18 feet above the pavement and shall not be placed closer than 10 feet on either side of traffic signals and shall not be placed so as to obstruct a clear view of traffic signals.
744105:
Motion by Dennis Smoke, seconded by Ed Engle to authorize the placement of a banner on Main Street advertising the Bean Creek Heritage Festival and Ride for Heart on September 12, 13, and 14, 2008, CARRIED: 7-0 by roll call vote.
IRS Mileage Rate Increase:
City Manager Frank Goodroe advised Council that the IRS standard mileage rate increased from 50.5 cents to 58.5 cents per mile effective June 23, 2008. Mr. Goodroe stated that mileage reimbursement is used on a minimal basis but the rate should be adopted to comply with the IRS rate.
744106:
Motion by Bill Hartmann, seconded by Lee Ann Minton, to authorize the mileage reimbursement rate be increased to 58.5 cents per mile, as adopted by the IRS on June 23, 2008, CARRIED: 7-0 by roll call vote.
Accept Quote from Lenawee County Road Commission to Perform Chip and Seal on Select Streets in the City:
City Manager Frank Goodroe stated that he and DPW Superintendent Phil Goodlock identified a number of major and local streets that have been targeted for application of chip and seal. Prior to chip and seal, DPW will need to make a number of repairs to the asphalt. The Road Commission has completed its measurements and the streets targeted for the project have been identified by “hot pink” arrows on the pavement. The estimated cost for the project will be $56,346.64. A deposit in the amount of $19,721.33 is required before the project can begin. Mr. Goodroe requested that the deposit come from the budget year ending June 1, 2008 and the balance come from the budget year beginning July 1, 2008.
744107:
Motion by Lee Ann Minton, seconded by Bill Hartmann to approve contracting with the Road Commission to apply chip and seal to the streets on the agenda form with the deposit coming from the previous budget year ending June 30, 2008 and the remaining amount to come from the fiscal year budget beginning July 1, 2008, CARRIED: 7-0 by roll call vote.
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South Church Street Improvements – Accept Quote of $20,397.20 from Wilson Backhoe, Inc.:
City Manager Frank Goodroe presented Council with a quote from Wilson Backhoe in the amount of $20,397.20 representing additional work to address the various drainage concerns on S. Church Street. The work includes the construction of 2 additional catch basins at the intersection of S. Church and Seward; and a catch basin at S. Church Street and Fayette Street. Mr. Goodroe stated that on May 20, 2008 Council directed him to negotiate a contract with Wilson Backhoe to perform this work. Mr. Goodroe has issued a notice to proceed and this work has begun. Wilson Backhoe has been notified that it is contractually obligated to repair 3 catch basins on the street that are not catching the waterflow; that 3 sections of sidewalk and one driveway approach are cracked and need to be replaced at the contractor’s expense; and that the landscaping – site restoration work along the city right of way has not been performed in compliance with the contract. Mr. Goodroe stated that Mr. Wilson has indicated that this corrective work will be done when the drainage improvement project is being performed.
744108:
Motion by Jerry Tanner Jr, seconded by Lee Ann Minton to accept the cost estimate of $20,397.20 from Wilson Backhoe, Inc. for improvements to South Church Street, CARRIED: 7-0 by roll call vote.
UNFINISHED BUSINESS:
Easement for Patriot Monument:
City Manager Frank Goodroe indicated that a revised Easement has been prepared by Denis Jodis. Brett Boyd, Vice President of Karan K. Properties has agreed to and has signed the Easement. The Easement has a primary term of 10 years, after which the Easement becomes permanent. The Easement during the first 10 years requires a notification to terminate the Easement with a 1 year written notice to the City. Council discussed the new terms of the Easement and some were still uncomfortable with the possibility of having to move the monument at some point within the next 10 years. There was much discussion about alternative language for the Easement and possible alternative locations for the monument.
744109:
Motion by Ed Engle, seconded by Dennis Smoke to postpone action on the Easement to Erect Patriots Monument, CARRIED: 6-1 by roll call vote (Daugherty, Steele, Smoke, Hartmann, Minton, Engle – YES) (Tanner – NO)
Library Project – Final Pay Request of Scott Williams Builders:
City Manager Frank Goodroe indicated that the City contracted with Scott Williams Builders in the fall of 2007 to complete a construction project for the Public Library. The project primarily involved repair to the gutter system, some roofing, and various other exterior and some minor interior work. The engineering firm of Fleis & Vendenbrink has prepared a project final completion report outlining the final payment minus $250.00 for minor interior painting. The report details the roof leak issue and the belief that it has been repaired. Council had a number of questions regarding the various roof leaks.
744110
Motion by Lee Ann Minton, seconded by Jim Steele to authorize the release of the retainage on the contract with Scott William Builders in the amount of $4,994.00. The balance of $250.00 to be used for minor interior painting, CARRIED: 6-1 by roll call vote (Daugherty, Tanner, Steele, Hartmann, Minton, Engle – YES) (Smoke – NO)
Accounts Payable Report for June 1-26, 2008:
744111:
Motion by Dennis Smoke, seconded by Jim Steele to accept the Accounts Payable Report dated June 1 – 25, 2008 and place it on file, CARRIED: 7-0 by roll call vote.
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Bills:
The following bills were submitted for payment:
Consumers Energy $2,669.66
Modern Waste Systems $5,422.25
744112:
Motion by Dennis Smoke, seconded by Lee Ann Minton to pay the bills, CARRIED: 7-0 by roll call vote.
MINUTES FROM BOARDS AND COMMISSIONS:
744113:
Motion by Dennis Smoke, seconded by Jerry Tanner Jr, to acknowledge the Planning Commission minutes dates June 23, 2008, CARRIED: 7-0 by roll call vote.
CITY MANAGER’S REPORT:
1. In an effort to communicate with the utility bill customers, a letter outlining the current refuse rate increase and the upcoming water and sewer usage rate increase was inserted into the utility bill envelope. We also provided a copy of the quarterly newsletter in the same mailing. Thus far, complaints have been minimal however, the next utility bill will have the increased summer usage and the increased rates and most likely spur some lively conversation.
COUNCIL COMMENTS:
ADJOURNMENT:
744114:
Motion by Dennis Smoke, seconded by Jerry Tanner Jr,. to adjourn the meeting at 8:52 p.m.
CITY OF HUDSON
121 N. CHURCH STREET, HUDSON, MI 49247
REGULAR MEETING
744080:
The regular meeting was called to order by Mayor Lee Daugherty at 7:00 p.m. in the Council Chambers.
ROLL CALL: PRESENT: Lee Daugherty, Bill Hartmann III, Lee Ann Minton, Ed Engle, Jim Steele,
Jerry Tanner Jr.
ABSENT: Dennis Smoke
ALSO PRESENT: Dan Cherry, Wes Boyd, Daniel Vasko, Cletus Smith, Matt Kessler, Don Eisley, Judith Miljan, City Manager Frank Goodroe, and City Clerk Kim Murphy.
ORDERS OF THE DAY:
Excuse Absent Member(s):
744081:
Motion by Jim Steele, seconded by Jerry Tanner to excuse Dennis Smoke from the meeting, CARRIED: 6-0 by roll call vote.
Setting the Agenda:
City Manager Frank Goodroe requested Council add the correspondence from the City Clerk and Deputy Clerk to the Agenda.
744082:
Motion by Ed Engle, seconded by Jim Steele to add the correspondence from City Clerk Kim Murphy on behalf of herself and the Deputy Clerk regarding the Annual Clerks Conference from June 9 – 13, 2008 to the agenda, CARRIED: 6-0 by roll call vote.
Minutes:
744083:
Motion by Lee Ann Minton, seconded by Ed Engle to approve the minutes of June 3, 2008 and place them on file, CARRIED: 6-0 by roll call vote.
PUBLIC COMMENT
Cletus Smith: Mr. Smith is running for the position of Lenawee County Sheriff. Mr. Smith stated that he worked as an officer in the City of Hudson approximately 31 years ago. He currently is a Lieutenant at the Lenawee County Sheriff’s Department. He states that he believes in pro-active law enforcement and partnering services with police, fire, and rescue. Mr. Smith answered several questions posed by various council members.
Matt Kessler: Mr. Kessler is running for an open position on the Lenawee County Road Commission. He states that he has worked in the Village of Blissfield for 21 years and feels it is time for him to become more active with the Road Commission.
Don Eisley: Mr. Eisley is also running for an open position on the Lenawee County Road Commission. He states that he has previously served on the Road Commission and can therefore bring his many years of service and experience to the table. Mr. Eisley is also from the Village of Blissfield.
CORRESPONDENCE:
City Clerk Kim Murphy provided Council with a synopsis of the various classes and speakers that she and Deputy Clerk Judy Tanner enjoyed while attending the Annual Clerks Conference June 9 –13, 2008. Mrs. Murphy thanked the Council and City Manager for appropriating the funding to allow this training to take place.
NEW BUSINESS:
RESOLUTION: Administrative Fee for Lawn Mowing:
City Manager Frank Goodroe advised Council that newly adopted Ordinance 379-08 regarding Weed Control specifies that Council may set, from time to time, an administrative fee for enforcement of the ordinance. The fee would be for inspecting, scheduling, administration, sending of notices, billing, and other costs in connection with enforcement of the Code. Mr. Goodroe stated that the Resolution would set an administrative fee of $50.00 in addition to a fee for grass mowing or weed removal.
744084:
Motion by Bill Hartmann, seconded by Lee Ann Minton to adopt the Resolution setting an administrative fee of $50.00 for grass/weed control enforcement to Ordinance No. 379-08, CARRIED: 6-0 by roll call vote.
RESOLUTION: Exclusive Easement at the Corner of Main Street and Lane Street:
City Manager Frank Goodroe advised Council that the Patriot Monument, a marble seat, and flag pole have been planned to be located at the corner of Lane and Main Streets on a portion of a parcel of land owned by Karan K. Properties, Inc. City Attorney Denis F. Jodis has prepared an exclusive easement for a portion of the parcel where the monument is to be located. The easement may be terminated upon 60 days notice by either party. Mr. Goodroe stated that the Resolution would be signed by the Mayor, on behalf of the City of Hudson, and Brett Boyd on behalf of Karan K. Properties. Several Council members stated their desire to have the easement be a permanent easement. They expressed concerns over a 60-day termination which could potentially force the removal of the marble monument to another unknown location. Council requested the City Manager review the matter in more detail with the City Attorney and the representatives from Karan K. Properties.
744085:
Motion by Jerry Tanner, seconded by Lee Ann Minton to postpone action on the Resolution for Exclusive Easement at the Corner of Main Street and Lane Street, CARRIED: 6-0 by roll call vote.
Lease Extension: 217 W. Main Street:
City Manager Frank Goodroe provided Council with a copy of the existing lease between the City of Hudson and Dorothy Galantino. The current lease expires on July 1, 2008. Mr. Goodroe recommended a one-year lease commencing on July 1, 2008 and to expire on June 30, 2009. The lease calls for maintaining the monthly base rent at $360.25.
744086:
Motion by Lee Ann Minton, seconded by Jim Steele to authorize the City Manager to sign a Lease Agreement between Dorothy Galantino and the City of Hudson for use of 217 W. Main Street for a one-year term commencing on July 1, 2008 with a monthly rent of $360.50, CARRIED: 6-0 by roll call vote.
Escrow Payment: 313 W. Main Street:
City Manager Frank Goodroe advised Council that the City of Hudson and the DDA were awarded a façade grant in 2007 for improvements to the front and rear facades for several buildings in the 300 block of W. Main Street. The property located at 313 W. Main Street, is currently leased to the Square Deals retail store, and is included in the façade project. At the time of the grant application, façade improvement costs for the building were estimated to be $19,920.00 of which the State will pay 50% of eligible work and as the owner of the property, the City will be responsible for the match amount of $9,960.00. In addition, the project has required the professional services of an architect to design and oversee the work to completion. The shared cost for the architectural services is $1,780.00. The combined cost for the 50% match and the architectural services is $11,740.00. The City is requiring that each property owner set up an escrow account and deposit their respective match into the account no later than June 27, 2008.
744087:
Motion by Lee Ann Minton, seconded by Bill Hartmann to authorize the City Treasurer to set up an escrow account at United Bank and Trust with an initial deposit of $11,740.00 for the façade improvements and architectural services to 313 W. Main Street, which houses the Square Deals retail store, CARRIED: 6-0 by roll call vote.
Fire Rescue Contract – Hudson Township:
City Manager Frank Goodroe provided Council with a proposal from Fire Chief Terry Camp for a renewal of the fire/rescue contract between the City of Hudson and Hudson Township for a three year period commencing on July 1, 2008 and concluding on June 30, 2011. The contract calls for 60 fire/rescue runs in the township per year. Additional runs will be at the rate of $500.00 per run. The contract rate is as follows: 2008/2009: $24,830.00 paid in quarterly installments of $6,207.50 commencing on July 1, 2008; 2009/2010: $25,823.00 paid in quarterly installments of $6,455.75 commencing on July 1, 2009; 2010/2011: $26,855.00 paid in quarterly installments of $6,712.00 commencing on July 1, 2010. The contract has a 30 day cancellation clause.
744088:
Motion by Lee Ann Minton, seconded by Jim Steele to approve a fire/rescue contract with Hudson Township and the City of Hudson for a three year period commencing on July 1, 2008 and concluding on June 30, 2011, further that the Mayor is authorized to execute the contract as prepared, CARRIED: 6-0 by roll call vote.
Fire Rescue Contract – Pittsford Township:
City Manager Frank Goodroe provided Council with a proposal from Fire Chief Terry Camp for a renewal of the fire/rescue contract between the City of Hudson and Pittsford Township for a one year period commencing on July 1, 2008 and concluding on June 30, 2009. The Contract calls for up to 24 fire/rescue runs in the township per year. Additional runs will be at the rate of $500.00 per run. The contract rate is as follows: 2008/2009: $15,105.00 paid in quarterly installments of $3,776.25 commencing on July 1, 2008. The contract has a 30 day cancellation clause.
744089:
Motion by Lee Ann Minton, seconded by Jim Steele to approve a fire/rescue contract with Pittsford Township and the City of Hudson for a one year period commencing on July 1, 2008 and concluding on June 30, 2009, further that the Mayor is authorized to execute the contract as prepared, CARRIED: 6-0 by roll call vote.
Fire Rescue Contract – Medina Township:
City Manager Frank Goodroe provided Council with a proposal from Fire Chief Terry Camp for a renewal of the fire/rescue contract between the City of Hudson and Medina Township for a three year period commencing on July 1, 2008 and concluding on June 30, 2011. The contract calls for 12 fire/rescue runs in the township per year. Additional runs will be at the rate of $500.00 per run. The contract rate is as follows: 2008/2009: $6,302.00 paid in quarterly installments of $1,575.50 commencing on July 1, 2008; 2009/2010: $6,491.00 paid in quarterly installments of $1,622.75 commencing on July 1, 2009; 2010/2011: $6,685.00 paid in quarterly installments of $1,671.25 commencing on July 1, 2010. The contract has a 30 day cancellation clause.
744090:
Motion by Lee Ann Minton, seconded by Jim Steele to authorize a fire/rescue contract with Medina Township and the City of Hudson for a three year period commencing on July 1, 2008 and concluding on June 30, 2001, further that the Mayor is authorized to execute the contract as prepared, CARRIED: 6-0 by roll call vote.
Liability Insurance: Accept Quote from Michigan Township Participation Plan (MTPP):
City Manager Frank Goodroe advised Council that the City has been a member of the Michigan Municipal League (MML Liability and Property Pool) since July, 2002. Prior to that the City carried liability insurance through the Michigan Municipal Risk Management Authority (MMRMA). The MML plan is serviced by Meadowbrook Insurance Group, in Southfield, Michigan. The City has received a quote for generally the same coverage for a one year period from the Michigan Township Participating Plan (MTPP) through the insurance agency, Berends, Hendricks and Stuit, from Holland, Michigan. The quote for the new fiscal year from the MTPP is $72,345.00. The MML quote for the new fiscal year is $79,934.00. Mr. Goodroe stated that he asked both companies to quote on identical coverage, and they have done so with only minor differences. Judith Miljan, the Senior Account Executive representing Berends, Hendricks and Stuit addressed Council regarding the MTPP proposal.
744091:
Motion by Lee Ann Minton, seconded by Jim Steele to accept the quote for liability insurance coverage from the Michigan Township Participating Plan as presented by Berends, Hendricks and Stuit in the amount of $72,345.00 for a one year period, commencing July 1, 2008, CARRIED: 5-1 by roll call vote. (Daugherty, Steele, Hartmann, Minton, Engle – YES) (Tanner – NO)
UNFINISHED BUSINESS:
Department Head Reports:
744092:
Motion by Jerry Tanner, seconded by Lee Ann Minton to accept the Department Head Reports and place them on file, CARRIED: 6-0 by roll call vote.
Financial Report for May 1-31, 2008:
744093:
Motion by Lee Ann Minton, seconded by Ed Engle to accept the Financial Report from May 1 through 31, 2008, CARRIED: 6-0 by roll call vote.
Bills:
The following bills were submitted for payment:
MML Employee Benefits $ 14,859.24
Clarke Mosquito Control $ 3,300.00
Consumers Energy $ 1,330.00
Consumers Energy $ 2,143.39
Modern Waste Systems $ 3,595.90
Michigan Chloride Sales, LLC $ 1,700.00
Hydrodynamics $ 26,750.00
William Deo $ 1,198.00
744094:
Motion by Lee Ann Minton, seconded by Bill Hartmann to pay the bills, CARRIED: 6-0 by roll call vote.
CITY MANAGER’S REPORT:
1. There was a hearing at the Lenawee County Circuit Court regarding the property located at 110 Madison Street. The owner did not appear. As a result, the Judge signed an Order stating that the owners had 30 days to remedy the situation. If they do not, City Attorney Denis Jodis will seek permission to have the City of Hudson demolish the house.
2. The primer is on the water tower and painting should be completed in about a week. The logo is to be applied the following week.
3. the “Pedal Across Lower Michigan” will bring approximately 800 bike riders to Hudson on June 25th and 26th. They will be camping out behind the high school. Several businesses will be offering specials for the bike riders and their families.
COUNCIL COMMENTS:
ADJOURNMENT:
744095:
Motion by Dennis Smoke, seconded by Bill Hartmann, to adjourn the meeting at 8:26 p.m.
CITY OF HUDSON
121 N. CHURCH STREET, HUDSON, MI 49247
PUBLIC HEARING MEETING
744051:
The public hearing was called to order by Mayor Lee Daugherty at 7:00 p.m. in the Council Chambers.
ROLL CALL: PRESENT: Lee Daugherty, Jerry Tanner, Jr., Bill Hartmann, III, Lee Ann Minton,
Dennis Smoke, Ed Engle
ABSENT: Jim Steele
ALSO PRESENT: Librarian Kathy Hepker, Wes Boyd, City Manager Frank Goodroe, and City Clerk Kim Murphy.
ORDERS OF THE DAY:
2008-2009 Fiscal Year Budget: There was no public comment.
Adjourn Sine Die:
CITY OF HUDSON
121 N. CHURCH STREET, HUDSON, MI 49247
REGULAR MEETING
May 20, 2008
744052:
The regular meeting was called to order by Mayor Lee Daugherty at 7:01 p.m. in the Council Chambers.
ROLL CALL: PRESENT: Lee Daugherty, Jerry Tanner, Jr., Bill Hartmann, III, Lee Ann Minton,
Dennis Smoke, Ed Engle
ABSENT: Jim Steele
ALSO PRESENT: Librarian Kathy Hepker, Wes Boyd, City Manager Frank Goodroe, and City Clerk Kim Murphy.
ORDERS OF THE DAY:
Excuse Absent Member(s):
744053:
Motion by Lee Ann Minton, seconded by Ed Engle to excuse Jim Steele from the meeting, CARRIED: 6-0 by roll call vote.
Minutes:
744054:
Motion by Lee Ann Minton, seconded by Ed Engle to approve the regular meeting minutes of May 6, 2008 and the special meeting minutes of May 13, 2008 and place them on file, CARRIED: 6-0 by roll call vote.
PUBLIC COMMENT
There was no public comment.
NEW BUSINESS:
RESIGNATION: Ali Moreno – LDFA, Recreation Adv. Board, Community Center Adv. Board:
City Manager Frank Goodroe advised Council that Mr. Ali Moreno has accepted a new job and due to his new work hours submitted a letter of resignation from the Local Development Finance Authority, the Recreation Advisory Board, and the Community Center Advisory Board because he will no longer be able to attend the meetings. Mr. Moreno has served on the Recreation Advisory Board since February, 2007, the Community Center Advisory Board since February, 2007, and the Local Development Finance Authority since February, 2007.
744055:
Motion by Lee Ann Minton, seconded by Dennis Smoke to accept the resignation of Ali Moreno from the Recreation Advisory Board, Community Center Advisory Board, and the Local Development Finance Authority, with thanks and regret, CARRIED: 6-0 by roll call vote.
RESOLUTION: Ali Moreno:
744056:
Motion by Lee Ann Minton, seconded by Bill Hartmann to approve the Resolution for Ali Moreno acknowledging his service to the City of Hudson’s Recreation Advisory Board, Community Center Advisory Board, and the Local Development Finance Authority, CARRIED: 6-0 by roll call vote.
RESOLUTION: Beverley Nichols:
At the last Council meeting, Council accepted the resignation of Beverley Nichols from the Planning Commission and the Community Center Advisory Board.
744057:
Motion by Jerry Tanner, seconded by Dennis Smoke to approve the Resolution for Beverley Nichols acknowledging her service to the City of Hudson’s Planning Commission and Community Center Advisory Board, CARRIED: 6-0 by roll call vote.
RESOLUTION: Refuse Rate Change:
City Manager Frank Goodroe advised Council that in April, 2008, the City accepted the low bid for a 3-year term for weekly refuse and recyclable collection with Modern Waste Management of Napoleon. The City received four bids ranging from $10.79 to over $14.00 per unit of service. Refuse is part of the general fund expenses. Until April of 2008, the City was charged the rate of $8.57 per residential unit. The City’s general fund does not have sufficient revenue to sustain the steep increase in the monthly unit price. The current refuse rate for senior citizens (age 65 and over) is $32.00 per quarter. The current refuse rate for all other residential dwellings is $34.00 per quarter. In order to generate sufficient revenues to provide for the increased costs for refuse and recyclable weekly service, the administration
recommend a refuse rate of $37.00 per quarter for senior citizens and a refuse rate of $39.00 for all other residential dwellings. It is further recommended that this rate become effective June 1, 2008.
744058:
Motion by Lee Ann Minton, seconded by Bill Hartmann to adopt the resolution setting refuse service changes to be effective June 1, 2008 in the amount of $37.00 per quarter for seniors and $39.00 per quarter for all other dwellings; CARRIED: 6-0 by roll call vote.
RESOLUTION: Adopting 2008-2009 Fiscal Year Budget:
City Manager Frank Goodroe provided Council with the proposed Resolution to adopt the 2008-2009 Fiscal Year Budget. The Budget outlines the operational millage levy for the City of Hudson will remain at 10.6419 mills ($10.64 per $1,000 Taxable Value) for a total levy for the 2008-2009 fiscal year of 10.6419 mills. An additional 1.0000 mill ($1.00 per $1,000 Taxable Value) will be assessed for Advanced Life Support.
744059:
Motion by Dennis Smoke, seconded by Bill Hartmann to approve the Resolution adopting the 2008-2009 Fiscal Year Budget, CARRIED: 6-0 by roll call vote.
RESOLUTION: Interfund Loan Transfers:
City Manager Frank Goodroe advised Council that the Interfund Loan Transfer gives the City Manager the authority to make short-term loans between funds to cover temporary expenditures based on the fact that adequate revenues will be available during the current fiscal year in said fund to cover the temporary loans.
744060:
Motion by Dennis Smoke, seconded by Jerry Tanner to approve the Resolution giving the City Manager the authority to make short term loans between funds to cover temporary expenditures, CARRIED: 6-0 by roll call vote.
RESOLUTION: Intrafund Loan Transfers:
City Manager Frank Goodroe advised Council that the Intrafund Loan Transfer gives the City Manager the authority to transfer up to $1,000 between appropriations with each fund.
744061:
Motion by Bill Hartmann, seconded by Lee Ann Minton to approve the Resolution giving the City Manager the authority to transfer up to $1,000 between appropriations within each fund, CARRIED: 6-0 by roll call vote.
UNFINISHED BUSINESS:
S. Church Street Status Report:
City Manager Frank Goodroe advised Council that the 200 Block of S. Church Street still has some drainage issues that were identified this spring as the snow melted. The east side of the 200 block is primarily the affected area. City Engineer Walt Seeman has prepared a report concerning the repairs that are needed along with his recommendation. In addition, lawn restoration was completed unsatisfactorily. Wilson Backhoe has been notified of the defects and corrective action will be taken. Mr. Goodroe stated that it would appear as though the cost for correcting the various drainage issues will be approximately $14,000 which will come from the Major Street Fund. He indicated that discussions are underway to determine if Jones & Henry Engineers or the contractors contributed to the errors. Council has several concerns regarding this situation. One of the property owners whose home is affected by the flooding, Mr. Bernie Reuter, was present to state his dissatisfaction with the work that was performed and his concern over how the problem will be resolved. After much discussion and deliberation, Council advised City Manager Frank Goodroe that their immediate concern is to get the problem resolved for those residents being affected. At a future meeting, Council indicated they would also like to discuss their concerns regarding the quality of the engineering work that was performed on this project.
744062:
Motion by Ed Engle, seconded by Jerry Tanner to direct the City Manager to negotiate and proceed with making the Engineers recommended repairs and make all other common sense actions necessary to fix the problems to the 200 block, east side portion of S. Church Street, at the current estimated cost of $14,254.38, CARRIED: 6-0 by roll call vote.
Status Report on State Street:
City Manager Frank Goodroe advised Council that City Engineer Walt Seeman was requested to evaluate, explore options, and to provide cost projections to fix the gravel portion of State Street. Several residents along the gravel portion of State Street have expressed displeasure with the condition on the gravel portion of the roadway. State Street is categorized as a local street. The local street restoration budget for 2008-2009 is $35,000.00. The least expensive option for repairing this street is estimated at $75,409.00. Mr. Goodroe also advised Council that several residents on the East end of State Street have had a problem with their rear yards flooding. Mr. Goodroe indicated that it appeared as though a drain tile came from the Industrial Park, under Munson Highway, to a smaller tile that runs behind the residences in question. It also appears as though that tile is broken is several locations. There was much discussion regarding the history and previous ownership of these residential lots. Council discussed several possible theories to explain the flooding and broken tiles. City Manager Frank Goodroe indicated that DPW will be putting die into the drain at the Industrial Park to determine the flow of the water. After this test has been completed, possible solutions to the flooding and broken tile will then be reviewed. These matters were brought before Council as advisory only. No formal action was requested of Council.
Department Head Reports:
744063:
Motion by Jerry Tanner, seconded by Dennis Smoke to approve the Department Head Reports and place them on file, CARRIED: 6-0 by roll call vote.
Financial Report for April 1-30, 2008:
744064:
Motion by Lee Ann Minton, seconded by Ed Engle to approve the Financial Report for April 1-30, 2008 and place it on file, CARRIED: 6-0 by roll call vote.
Bills:
The following bills were submitted for payment:
Consumers Energy: $ 2,284.14
Consumers Energy: $ 2,355.55
Michigan Municipal Benefits: $14,859.24
Bill Deo: $ 1,198.00
901
744065:
Motion by Dennis Smoke, seconded by Lee Ann Minton to pay the bills, CARRIED: 6-0 by roll call vote.
MINUTES FROM BOARDS AND COMMISSIONS:
City Manager Frank Goodroe advised Council that this will be a new category that will appear on each Agenda. The meeting minutes from each Board, Authority, and Committee will now appear on the agenda for review and acceptance. The City Council will become aware of what actions, decisions, or advisory decisions that its various Boards, Commissions, Authorities, and Committees are making. The Council was provided with minutes from the DDA and the Planning Commission meetings.
744066:
Motion by Lee Ann Minton, seconded by Bill Hartmann to acknowledge the receipt of the Downtown Development Authority minutes dated April 16, 2008 and Planning Commission minutes dated May 5, 2008, CARRIED: 6-0 by roll call vote.
CITY MANAGER’S REPORT:
1. The status of the current fiscal year budget appears that we will need to transfer approximately $74,000, give or take $5,000, from the general fund for the annual budget transfer. This is a lower amount that what we originally thought would need to be pulled from the general fund.
2. We are in need of appointing people to the Community Center Advisory Board, Planning Commission, Recreation Advisory Board, and LDFA. We have had a number of resignations lately and a couple of our members have passed away. The Community Center Advisory Board no longer has a quorum and cannot meet.
3. South Central Michigan Works will be holding job seminars at Hudson Area High School on various dates in the near future. This has been a collaborative effort between South Central Michigan Works, Lenawee Economic Development Corporation, Hudson Area Schools, and the City of Hudson.
4. Mr. Goodroe indicated he will be on vacation starting Friday and will return June 2, 2008.
5. Council members attending the Mayor Exchange tomorrow with the Village of Paw Paw should remember to wear their name tags. C.R. Motors has donated two vans for the trip to Paw Paw. Mr. Goodroe indicated that they will be leaving at 7:00 a.m. and should arrive in Paw Paw shortly before 9:00 a.m. After a full day of touring and visiting, everyone will return home around 4:00 p.m. Mr. Goodroe stated that they may stop somewhere for dinner on the way home.
COUNCIL COMMENTS:
ADJOURNMENT:
744067:
Motion by Dennis Smoke, seconded by Jerry Tanner, to adjourn the meeting at 8:40 p.m.
CITY OF HUDSON
121 N. CHURCH STREET, HUDSON, MI 49247
SPECIAL MEETING
744049:
The special meeting was called to order by Mayor Lee Daugherty at 7:00 p.m. in the Council Chambers.
ROLL CALL: PRESENT: Lee Daugherty, Jerry Tanner, Jr., Bill Hartmann, III, Lee Ann Minton,
Dennis Smoke, Jim Steele, Ed Engle
ABSENT: None
ALSO PRESENT: WWTP Superintendent Mike Shadbolt, Police Chief Charles Weir, Librarian Kathy Hepker, Deputy Clerk Judy Tanner, City Manager Frank Goodroe, and City Clerk Kim Murphy.
ORDERS OF THE DAY:
PUBLIC COMMENT
There was no public comment.
NEW BUSINESS:
2008-2009 Fiscal Budget Discussion:
City Manager Frank Goodroe provided Council with a revised 2008-2009 proposed Budget. He also provided them with a summary of the revenues and expenses for each fund. Also noted was whether each fund had a positive fund balance, a deficit fund balance, or was balanced. After reviewing these items and the minor changes Council had previously requested, Council discussed a number of other budget related items. The proposed budget only includes a 3% compensation adjustment to police and DPW union members. Council decided after thoughtful discussion to not change the rate of compensation for non-union city employees. It was discussed and decided that instead of purchasing a patrol car in the upcoming budget year, and borrowing the money from another fund, Council will allocate $12,250, (half of the estimated cost to purchase the patrol car), into a police vehicle replacement fund within the police department budget in the 2008-2009 fiscal budget year and the 2009-2010 fiscal budget year and will purchase the car in July, 2009. Finally, Council changed the conference and training line item under the City Clerk, 101-215-864-000 to $1,200 and conference and training line item under Office Operations, 101-299-850-000 to $1000.00.
CITY MANAGER’S REPORT:
1. As a reminder the City of Hudson will be hosting the Village of Paw Paw for Mayor’s/Village President Exchange Day on Wednesday, May 14, 2008. The City of Hudson will be traveling to the Village of Paw Paw on Wednesday, May 21, 2008. Anyone interested in attending either event should contact the City Office.
2. South Central Michigan Job Works held two informational sessions at the Community Center earlier today. A total of 120 people showed up to get information on job availability for our area.
This is the first of several steps to give the people in the Hudson Area School District an opportunity to apply for jobs that will become available in the next couple of months. This is a collaborative effort between South Central Michigan Job Works, Lenawee County Economic Development, Hudson Area Schools, and the City of Hudson.
3. The light pole on Lane Street near the alley was replaced. All affected customers received notification in advance from Consumers Energy. Unfortunately, due to some misinformation, several business owners, including those at the Market House became concerned about the power outage. Barb Mitzel, from Consumers Energy, ended up coming to town to ease some of the concerns that were being expressed. The outage last for about 1 hour and the “leaning” pole has been replaced.
4. The State of Michigan has notified the City of Hudson that its Application to Administer and Enforce electrical, mechanical, and plumbing codes has been approved. The City will begin this administration effective May 26, 2008.
COUNCIL COMMENTS:
ADJOURNMENT:
744050:
Motion by Jim Steele, seconded by Lee Ann Minton, to adjourn the meeting at 8:47 p.m.
CITY OF HUDSON
121 N. CHURCH STREET, HUDSON, MI 49247
REGULAR MEETING
744033:
The regular meeting was called to order by Mayor Lee Daugherty at 7:00 p.m. in the Council Chambers.
ROLL CALL: PRESENT: Lee Daugherty, Jerry Tanner, Jr., Bill Hartmann, III, Lee Ann Minton,
Dennis Smoke, Jim Steele
ABSENT: Ed Engle
ALSO PRESENT: Treasurer/Income Tax Administrator Dixie Wright, WWTP Superintendent Mike Shadbolt, Police Chief Charles Weir, Librarian Kathy Hepker, Wes Boyd, DPW Superintendent Phil Goodlock, Joe Haley, City Manager Frank Goodroe, and City Clerk Kim Murphy.
ORDERS OF THE DAY:
Excuse Absent Member(s):
744034:
Motion by Lee Ann Minton, seconded by Bill Hartmann to excuse Ed Engle from the meeting, CARRIED: 6-0 by roll call vote.
Minutes:
744035:
Motion by Lee Ann Minton, seconded by Jim Steele to approve the minutes of the April 15, 2008 regular meeting and the minutes of the April 29, 2008 special meeting, and place them on file, CARRIED: 6-0 by roll call vote.
PUBLIC COMMENT
There was no public comment.
NEW BUSINESS:
Appointment of Jason Decker to the Downtown Development Authority:
City Manager Frank Goodroe provided Council with a Request for Appointment from Jason Decker to be appointed to the Downtown Development Authority. Mr. Goodroe indicated that Mr. Decker is a city resident and operates an insurance agency located in the DDA District. Mr. Goodroe further stated that Mr. Decker meets each of the requirements for appointment.
744036:
Motion by Lee Ann Minton, seconded by Dennis Smoke to appoint Jason Decker to the Hudson Downtown Development Authority Board of Directors for a term to expire October, 2010, CARRIED: 6-0 by roll call vote.
Accept Resignation of Beverley Nichols from the Planning Commission and Community Center Advisory Board:
City Manager Frank Goodroe advised Council that Beverley Nichols has indicated that she will be moving from the City of Hudson and will no longer be able to continue serving the City of Hudson Planning Commission or the Community Center Advisory Board. Mrs. Nichols has served on the Planning Commission since October, 1997 and on the Community Center Advisory Board since April, 2002.
744037:
Motion by Bill Hartmann, seconded by Dennis Smoke to accept the resignation of Beverley Nichols from the Planning Commission and the Community Center Advisory Board with thanks and regret, CARRIED: 6-0 by roll call vote.
RESOLUTION: Temporary Handicap Parking on Mechanic Street for Sacred Heart Festival:
City Manager Frank Goodroe provided Council with a proposed Resolution which will allow for temporary handicap parking along Mechanic Street between Market and St. Giles during the Sacred Heart Catholic Church Spring into Summer Festival June 6-7, 2008. Mr. Goodroe stated that Chief Weir has been consulted and the Police Department will handle the handicap signage.
744038:
Motion by Dennis Smoke, seconded by Jerry Tanner to adopt a Resolution for Temporary Handicap Parking on Mechanic Street between Market and St. Giles on June 6-7, 2008, CARRIED: 6-0 by roll call vote.
UNFINISHED BUSINESS:
SECOND READING: Ordinance 379-08: Growth Prohibited (Weed Control):
City Manager Frank Goodroe provided Council with a copy of proposed Ordinance No. 379-08. This ordinance amends a number of sections in the weed ordinance. It addresses the maximum height of 8 inches, deletes the three-week requirement of frequency of mowing, and sets an increased fee for non-compliance. Mr. Goodroe commented that although the publication in the newspaper is deemed sufficient notice, unless an emergency exists, individual letters are still sent to violators with a picture of the violation. Mr. Goodroe indicated this practice will continue because it seems to reduce the number of phone calls to the city office. The first reading was approved at the April 15, 2008 Council meeting.
744039:
Motion by Lee Ann Minton, seconded by Jim Steele to approve the second reading and waive the actual reading of Ordinance No. 379-08, Chapter II of the Code, Article II (Weed Control), CARRIED: 6-0 by roll call vote.
SECOND READING: Ordinance 380-08: Clearance of Sidewalks:
City Manager Frank Goodroe provided Council with a copy of proposed Ordinance No. 380-08. This ordinance changes the non-compliance fee to a flat fee of $50.00, plus a $10.00 administrative fee. The first reading was approved at the April 15, 2008 Council meeting.
744040:
Motion by Bill Hartmann, seconded by Jerry Tanner to approve the second reading and waive the actual reading of Ordinance No. 380-08, Chapter 15, Section 15-69(b) for failure of sidewalk clearance, CARRIED: 6-0 by roll call vote.
SECOND READING: Ordinance 381-08 – Garage Sales:
City Manager Frank Goodroe provided Council with a copy of proposed Ordinance No. 381-08. This ordinance makes several changes to the existing ordinance. Some of those changes include the frequency of which yard sales will be permitted; requiring a notice permit; and specific guidelines regulating signage. The first reading was approved at the April 15, 2008 Council meeting.
744041:
Motion by Lee Ann Minton, seconded by Jerry Tanner to approve the second reading and waive the actual reading of Ordinance No. 381-08, Chapter 19, Article VI, Section 19-132, CARRIED: 5-1 by roll call vote. (Daugherty, Tanner, Steele, Hartmann, Minton – YES) (Smoke – NO)
SECOND READING: Ordinance 382-08 – Sewer Service:
City Manager Frank Goodroe provided Council with a proposed copy of Ordinance No. 382-08. This ordinance makes several amendments to the sewer ordinance. Some of those changes include: defining a dwelling unit; Council establishing rates by resolution; each dwelling will be assessed a ready to serve fee; properties outside the city limits will be charged a ready to serve fee and 200% of the usage fee. Mr. Goodroe estimated that these changes will result in approximately $18,770 in revenue annually. The first reading was approved at the April 15, 2008 Council meeting.
744042:
Motion by Dennis Smoke, seconded by Lee Ann Minton to approve the second reading and waive the actual reading of Ordinance No. 382-08 to amend Chapter 18, Article III, Section 18-96, 18-98, and 18-99 of the sewer ordinance, CARRIED: 6-0 by roll call vote.
SECOND READING: Ordinance 383-08 – Refuse Service:
City Manager Frank Goodroe provided Council with a proposed copy of Ordinance No. 383-08. This ordinance amendment clearly defines what a dwelling unit is and that each dwelling unit will be charged a refuse fee quarterly. The first reading was approved at the April 15, 2008 Council meeting.
744043:
Motion by Lee Ann Minton, seconded by Jim Steele to approve the second reading and waive the actual reading of Ordinance No. 383-08 to amend Chapter 9, Section 9-1, and Section 9-4, CARRIED: 6-0 by roll call vote.
SECOND READING: Ordinance 384-08 – Water Service:
City Manager Frank Goodroe provided Council with a proposed copy of Ordinance No. 384-08. This ordinance amendment establishes the definition of a dwelling unit, establishes that each dwelling unit will be assessed a ready to serve fee, whether occupied or unoccupied, and establishes the usage rates as 200% for out of the City customers. The first reading was approved at the April 15, 2008 Council meeting.
744044:
Motion by Jim Steele, seconded by Dennis Smoke, to approve the second reading and waive the actual reading of Ordinance No. 384-08 to amend Chapter 18, Article II, Section 18-51, 18-52, and 18-53 of the water ordinance, CARRIED: 6-0 by roll call vote.
Accounts Payable Report for April 1-30, 2008:
744045:
Motion by Dennis Smoke, seconded by Jerry Tanner to approve the Accounts Payable Report for April 1-30, 2008, CARRIED: 6-0 by roll call vote.
Bills:
The following bills were submitted for payment:
Allied Waste Services $ 2,973.67
Law Office of Denis F. Jodis $ 4,601.92
Sensus Metering Systems $ 1,320.00
Consumers Energy $ 2,731.89
Unique Paving Materials $ 1,141.14
Pitney Bowes $ 1,481.99
744046:
Motion by Dennis Smoke, seconded by Lee Ann Minton to pay the bills, CARRIED: 6-0 by roll call vote.
** Council took a recess at 7:44 p.m.
** Council returned from recess at 7:46 p.m.
2008-2009 Budget Discussions:
City Manager Frank Goodroe reminded Council that the previous budget discussion left off at the General Fund – Major Street tab in their budget binders. There was a brief discussion regarding the purchase of a police car and non-union employee salaries prior to beginning the review of the budget. Council then reviewed Major Streets, Local Streets, Fire Department, Recreation, Cemetery, Ambulance, Community Center, Library, DDA, BRA, Industrial Park, LDFA, Sidewalk, Utility, and Motor Vehicle Funds. Upon review of these various funds, Council requested some minor changes to the budget. Council will review the 2008-2009 budget and proposed changes at the special meeting on Tuesday, April 13, 2008.
Set Public Hearing Date for 2008-2009 Fiscal Year Budget:
City Manager Frank Goodroe advised Council that pursuant to Section 8.3 of the City Charter, a public hearing on the proposed budget shall be held before its final adoption at such time and place as the Council shall direct. Notice of public hearing, a summary of the proposed budget, and notice that the proposed budget is on file in the office of the Clerk shall be published at least one week in advance of the hearing.
744047:
Motion by Dennis Smoke, seconded by Lee Ann Minton to set a public hearing for the 2008-2009 Fiscal Year Budget for May 20, 2008 at 7:00 p.m. in the Council Chambers, CARRIED: 6-0 by roll call vote.
CITY MANAGER’S REPORT:
1. As a reminder the City of Hudson will be hosting the Village of Paw Paw for Mayor’s/Village President Exchange Day on Wednesday, May 14, 2008. The City of Hudson will be traveling to the Village of Paw Paw on Wednesday, May 21, 2008. Anyone interested in attending either event should contact the City Office.
COUNCIL COMMENTS:
ADJOURNMENT:
744048:
Motion by Dennis Smoke, seconded by Jim Steele, to adjourn the meeting at 9:45 p.m.
CITY OF HUDSON
121 N. CHURCH STREET, HUDSON, MI 49247
REGULAR MEETING
744068:
The regular meeting was called to order by Mayor Lee Daugherty at 7:00 p.m. in the Council Chambers.
ROLL CALL: PRESENT: Lee Daugherty, Bill Hartmann III, Lee Ann Minton, Dennis Smoke, Ed
Engle
ABSENT: Jim Steele and Jerry Tanner Jr.
ALSO PRESENT: WWTP Superintendent Mike Shadbolt, City Assessor Kyt Hoover, Virginia Driskill, Police Chief Charles Weir, Dan Cherry, Wes Boyd, Daniel Vasko, Dan Kitchen, City Manager Frank Goodroe, and City Clerk Kim Murphy.
ORDERS OF THE DAY:
Excuse Absent Member(s):
744069:
Motion by Lee Ann Minton, seconded by Dennis Smoke to excuse Jim Steele and Jerry Tanner Jr., from the meeting, CARRIED: 5-0 by roll call vote.
Minutes:
744070:
Motion by Ed Engle, seconded by Lee Ann Minton to approve the minutes of May 13, 2008 and May 20, 2008 with corrections and place them on file, CARRIED: 5-0 by roll call vote.
PUBLIC COMMENT
There was no public comment.
PRESENTATION:
Utility Service Company – Dan Kitchen:
Dan Kitchen, from Utility Service Company, explained to Council what his company could do for the City in marketing the new elevated water tower to wireless telephone providers. Mr. Kitchen advised that his company has been in existence since 1963. They are currently working with the Village of Blissfield, City of Alpena, and several other municipalities in the State of Michigan. Mr. Kitchen stated that currently they have approximately 6000 tanks covered under their tank management plan. Utility Service Company will enter into an agreement with the City to do all the installations of the antennae. They will make sure the installation is in compliance with all OSHA and FCC requirements. Mr. Kitchen also indicated that the coral around the tank will need to be enlarged to hold the weight of the wireless antennas, but that the service providers will pay for this cost. The Council was very interested in Mr. Kitchen’s presentation and had several questions. This matter will come before Council for action in the near future.
904
Wolverine State Appraisals – Kathryn “Kyt” Hoover:
City Assessor Kyt Hoover provided Council with a status report on the foreclosures and sales in the City of Hudson. Ms. Hoover indicated that since April 1, 2005 there have been a total of 61 Sheriff sales in the City of Hudson. To date, 19 remain in the names of the banks. These homes have been placed on the “watch” list for property code violations. Ms. Hoover also advised Council that the State Tax Commission does not allow her to use sales on foreclosed properties in her sales studies unless she has a list of questions answered by the selling bank. Ms. Hoover also stated that most foreclosure sales are for values far less than the balance of the mortgage due. She further stated that financial institutions want to be relieved of the property prior to the taxable value uncapping because of the change of hands and the removal of the principal residence exemption, both of which take place the year after the bank takes possession of a foreclosed property. Ms. Hoover stated that she anticipates a 2-3% decrease in assessed values in 2009.
NEW BUSINESS:
Assessor Contract Renewal:
The City of Hudson has had a professional services contract with Wolverine State Assessing, Inc. since 1998. The Contract provides for the services of a Level II Assessor, for one-day per week for a total of 7 hours for 48 weeks per year. The City currently pays $15,600 per year in 12 installments of $1,300 per month. Wolverine State Assessing has proposed a contract renewal beginning July 1, 2008 for a 2-year period, concluding June 30, 2010. The first year contract rate would remain at $15,600.00 and Wolverine requests a negotiated amount for the second year of the contract.
744071:
Motion by Lee Ann Minton, seconded by Bill Hartmann to renew the contract agreement between Wolverine State Assessing and the City of Hudson for a 2-pear period commencing on July 1, 2008 and concluding on June 30, 2010, CARRIED: 5-0 by roll call vote.
BID ACCEPTANCE: Lift Station Pumps:
City Manager Frank Goodroe provided Council with WWTP Superintendent Mike Shadbolt’s proposal to purchase lift station pumps at Jackson Street, Church Street, and the Industrial Park Lift Stations. Mr. Shadbolt received five sealed bids which were opened at 2:00 p.m. on Thursday, May 29, 2008. The bids were as follows:
N.R. Mitchell $25,500.00 F.E. Myers Pumps
Hydrodynamics $26,750.00 ABS Pumps
Jett Pump $33,142.89 Mody Pumps
M.H. Pump $37,879.52 ABS Pumps
M.H. Pump $67,491.40 Pro Flo Pumps
Mr. Shadbolt indicated that per the bid specifications, all bids included all freight and handling charges. After reviewing each bid and the type of pumps quoted, Mr. Shabolt recommended the bid from Hydrodynamics. Council had several questions and also requested that a copy of all bid responses be included in future Agenda Review Forms.
744072:
Motion by Dennis Smoke, seconded by Lee Ann Minton to purchase ABS Pumps from Hydrodynamics for a total of $26,750.00 with funds available in line item 590.561.995.400 Capital Outlay, CARRIED: 5-0 by roll call vote.
905
RESOLUTION: Sewer Rates:
City Manager Frank Goodroe advised Council that the City will incur a funding gap in the utility fund in fiscal year 2008-2009 if the sewer rates remain at the current rate of $3.45 per 1,000 gallons for city service and $6.90 per 1,000 gallons for out of city service. Mr. Goodroe recommended the city service rate be increased to $3.60 per 1,000 gallons and the out of city service be increased to $7.20 per 1,000 gallons. Mr. Goodroe stated that this rate increase will generate approximately $9,000 in revenue. Mr. Goodroe requested these rates become effective July 1, 2008.
744073:
Motion by Lee Ann Minton, seconded by Bill Hartmann to adopt the Resolution setting new sewer use rates per 1,000 gallon units at $3.60 in City and $7.20 out of City, effective July 1, 2008, CARRIED: 5-0 by roll call vote.
RESOLUTION: Water Rates:
City Manager Frank Goodroe advised Council that the City will incur a funding gap in the utility fund in fiscal year 2008-2009 if the water rates remain at the current rate of $1.70 per 1,000 gallons of city service and $3.40 per 1,000 gallons of out of city service. Mr. Goodroe recommended the city service rate be increased to $1.85 per 1,000 gallons and the out of city service be increased to $3.70 per 1,000 gallons. Mr. Goodroe stated that this rate increase will generate approximately $9,000 in revenue. Mr. Goodroe requested these rates become effective July 1, 2008.
744074:
Motion by Lee Ann Minton, seconded by Ed Engle to adopt the Resolution setting new rates for water usage per 1,000 gallon units at $1.85 in City and $3.70 out of City, effective July 1, 2008, CARRIED: 5-0 by roll call vote.
RESOLUTION: Budget Transfers:
City Manager Frank Goodroe provided Council with the budget transfers as recommended by City Treasurer Dixie Wright. The budget transfers were the same as what was recommended in the 2007-2008 budget.
744075:
Motion by Dennis Smoke, seconded by Lee Ann Minton to approve the budget transfers that were budgeted for the 2007-2008 fiscal year budget, CARRIED: 5-0 by roll call vote.
UNFINISHED BUSINESS:
Accounts Payable Report for April 1-30, 2008:
744076:
Motion by Dennis Smoke, seconded by Bill Hartmann to acknowledge the Accounts Payable Report for April 1–30, 2008, CARRIED: 5-0 by roll call vote.
Bills:
The following bills were submitted for payment:
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